--- title: Google Exec Shares 4 Brilliant Tips For Organizing Your Work Week description: Think there are never enough hours in the work day to get everything done? Then it's time to start examining the way you manage, well, time. image: https://blog.kintone.com/hs-fs/file-3875234615-jpg/blog-files/shutterstock_195499565-cropped-small-1200x430.jpg --- [![Kintone](https://blog.kintone.com/hubfs/KintoneGlobal/svg/logo_kinton_black.svg)](https://www.kintone.com/en-us/) [![Kintone](https://blog.kintone.com/hubfs/KintoneGlobal/svg/logo_kinton_black.svg)](https://www.kintone.com/en-us/) ![](https://blog.kintone.com/hubfs/KintoneGlobal/svg/icon_search_black.svg) - Product Product![](https://blog.kintone.com/hubfs/KintoneGlobal/svg/icon_plus.svg)![](https://blog.kintone.com/hubfs/KintoneGlobal/svg/icon_back.svg) - Product ![](https://blog.kintone.com/hubfs/KintoneGlobal/svg/icon_plus.svg) ![](https://blog.kintone.com/hubfs/KintoneGlobal/svg/icon_back.svg) - [Intro to Kintone](https://www.kintone.com/en-us/intro/) - [Why Kintone](https://www.kintone.com/en-us/why-kintone/) - Features ![](https://blog.kintone.com/hubfs/KintoneGlobal/svg/icon_plus.svg) ![](https://blog.kintone.com/hubfs/KintoneGlobal/svg/icon_back.svg) - 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[![](https://blog.kintone.com/hubfs/2018%20S2/assets/kin-heart-white.png) ![](https://blog.kintone.com/hubfs/2018%20S2/assets/kin-heart-grey.png) ![](https://blog.kintone.com/hubfs/2018%20S2/assets/kin-heart-red.png) Company + Product](https://blog.kintone.com/company-news) - Business with Heart <3Operations for the Digital First Team - [Company + ProductLatest News from Kintone](https://blog.kintone.com/company-news) - [Business with Heart <3Operations for the Digital First Team](https://blog.kintone.com/business-with-heart) ![](https://blog.kintone.com/hs-fs/file-3875234615-jpg/blog-files/shutterstock_195499565-cropped-small-1200x430.jpg) [Workplace Productivity,](https://blog.kintone.com/business-with-heart/tag/workplace-productivity) # Google Exec Shares 4 Brilliant Tips For Organizing Your Work Week Dec 28, 2015   |   by [Nicole Jones](https://blog.kintone.com/business-with-heart/author/nicole-jones) [Tweet](https://twitter.com/share) Think there are never enough hours in the work day to get everything done? Then it's time to start examining the way you manage, well, time. [In an internal email turned viral post](https://medium.com/@googleforwork/one-googler-s-take-on-managing-your-time-b441537ae037#.738x2r304), head of product marketing at Google Apps for Work, Jeremiah Dillon, sent his team several tips for making the most of a work day. Here are the four takeaways you can start using right away: **1. Identify your work style.** Dillon brings up two types of schedules that most people operate by: **[the manager and the maker](http://paulgraham.com/makersschedule.html).** The manager's day is traditionally cut into 30-60 minutes intervals, which means you are constantly changing what you are working on throughout the day. But that management style for makers, typically writers, programmers and other creatives, can be counterproductive. Makers tend to break up their day in half unit blocks to focus on brainstorming and creating. "Even a single 30 minute meeting in the middle of 'Make Time' can be disruptive," Dillon says, adding that regardless of our roles, **"we all need to be makers."** **2. Be purposeful and specific when setting time aside.** Setting up an [implementation intention](https://en.wikipedia.org/wiki/Implementation_intention) will increase the likelihood of finishing a project or attaining a goal. In the case of time management, it works by specifically **putting "Make Time" on your calendar** every week and making sure your colleagues are aware this time is reserved. Dillon brings up an experiment that [tested these principles](http://www.ncbi.nlm.nih.gov/pubmed/14596707). The control group was asked to exercise once in the next week. Experiment group 1 was asked the same thing and also told why exercise was important to their health. But experiment group 2 was asked to commit to exercising at a specific place and at a specific time. Here's what happened: - 29% of control group participants exercised - 39% of experiment group 1 exercised - 91% of experiment group 2 exercised Surprised? If you regularly work on big projects with many moving components, scheduling chunks of your "Make Time" on specific days with specific goals will increase the chance of you accomplishing those tasks. **3. Have fewer meetings and invite less people.** This is reoccurring theme for best time management principles, and it's a simple one: the more time you spend in meetings, the less time you have for working on projects. If you must meet, only invite people who really need to be there. Fewer attendees means more productive discussions and shorter meetings. A win-win. **4. The time you choose for meetings and making matters.** Perhaps the largest takeaway from Dillon's email is how your energy runs the course of a wave throughout the week. He suggests planning your schedule like this: > **Monday:** Energy ramps out of the weekend — schedule low demand tasks like setting goals, organizing and planning. > **Tuesday, Wednesday:** Peak of energy — tackle the most difficult problems, write, brainstorm, schedule your Make Time. > **Thursday:** Energy begins to ebb — schedule meetings, especially when consensus is needed. > **Friday:** Lowest energy level — do open-ended work, long-term planning and relationship building "Always bias your Make Time towards the morning, before you hit a cycle of afternoon[decision fatigue](https://en.wikipedia.org/wiki/Decision_fatigue)," Dillon says. "Hold the late afternoon for more mechanical tasks." Here's his whole email visualized in a video. https://youtu.be/xAKgKb00WNI [![Kintone Free Trial CTA](https://no-cache.hubspot.com/cta/default/1857320/a0c9f62e-cc45-42e5-ade0-913fa2ddcd53.png)](https://cta-redirect.hubspot.com/cta/redirect/1857320/a0c9f62e-cc45-42e5-ade0-913fa2ddcd53) [![](https://blog.kintone.com/hubfs/Nicole.png)](https://blog.kintone.com/business-with-heart/author/nicole-jones) About the Author [Nicole Jones](https://blog.kintone.com/business-with-heart/author/nicole-jones) Nicole is Director of Marketing at Kintone, with 10+ years experience in content strategy, campaign management, lead acquisition and building positive work cultures of empowered, purpose-driven team members. She spent seven years as a journalist, previously serving as a CBS San Francisco digital producer, NPR contributor, Patagon Journal deputy editor and reporter for several publications, including the Chicago Tribune. She's passionate about the tech for good space, social entrepreneurship and women leadership. On the weekends, you’ll likely find her putting her Master Gardener skills to use in at community gardens in Oakland. Recommended Posts Up Next [3 Ways To Simplify Your Project Management Efforts In 2016](https://blog.kintone.com/business-with-heart/blog/3-ways-to-simplify-your-project-management-efforts-in-2016/) Previous [Using The Past To Manage Change Resistance in Your Workplace](https://blog.kintone.com/business-with-heart/change-management-resistance-business-transformation/) [Back to Business with Heart <3 Blog Page](https://blog.kintone.com/business-with-heart) ### Subscribe to Blog #### Recommended Posts [![](https://blog.kintone.com/hubfs/Kintone%20%281%29-Jun-30-2026-04-48-58-0381-AM.png)](https://blog.kintone.com/business-with-heart/replace-microsoft-project-online-with-no-code-tools) Digital Transformation ##### Replace Microsoft Project Online With No-Code Tools Microsoft Project Online officially retires on September 30, 2026. After more than a decade as a core platform for project scheduling and portfolio management, the service will no longer be available after that date. But for many teams, this retirement is also... [Read More »](https://blog.kintone.com/business-with-heart/replace-microsoft-project-online-with-no-code-tools) [![](https://blog.kintone.com/hubfs/omakase%20sushi.jpg)](https://blog.kintone.com/business-with-heart/from-omakase-sushi-bar-to-software) Workplace Productivity ##### From Sushi Bar to Software: How Omakase Inspires Kintone’s Customer Journey Omakase and the Art of Guiding Customers for the Long Haul When you sit down at a sushi bar and say, “Omakase,” you’re placing your trust in the chef to craft a meal for you — course by course, based on your preferences, appetite, and needs. The chef doesn’t d... [Read More »](https://blog.kintone.com/business-with-heart/from-omakase-sushi-bar-to-software) [![](https://blog.kintone.com/hubfs/Kintone_Web%20Images_Free%20Your%20Team%20%283%29.png)](https://blog.kintone.com/business-with-heart/wabi-sabi) Digital Transformation ##### Wabi-Sabi and the Imperfect Power of Iteration Key Highlights Wabi-sabi mindset: Wabi-sabi is a Japanese philosophy that encourages embracing imperfection and impermanence, accepting that nothing is permanent or completely finished. In business, this means finding beauty in progress rather than obsessing o... [Read More »](https://blog.kintone.com/business-with-heart/wabi-sabi) [![](https://blog.kintone.com/hubfs/Kintone_Web%20Images_Free%20Your%20Team%20%282%29.png)](https://blog.kintone.com/business-with-heart/kaizen-for-productivity) Digital Transformation ##### Why More Teams Are Turning to Kaizen for Better Workflows Key Highlights Kaizen boosts productivity even when only modestly practiced. Manufacturers and hospitals saw measurable gains through Kaizen. Small businesses can apply lean principles at a low cost. Barriers like poor training and weak leadership can be mitig... [Read More »](https://blog.kintone.com/business-with-heart/kaizen-for-productivity) ### Try Kintone For Free! Our clients have built and deployed over 340,000 Kintone applications. Join them by signing up for a free trial–no credit card required–or scheduling a customized product demo. 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