--- title: How to Simplify Workflows and Evolve Your Business description: Creating good workflows, a process that a company uses to get things done, tend to be simple ones that boost productivity. image: https://blog.kintone.com/hubfs/simplify_process_workflow_tool.png --- [![Kintone](https://blog.kintone.com/hubfs/KintoneGlobal/svg/logo_kinton_black.svg)](https://www.kintone.com/en-us/) [![Kintone](https://blog.kintone.com/hubfs/KintoneGlobal/svg/logo_kinton_black.svg)](https://www.kintone.com/en-us/) ![](https://blog.kintone.com/hubfs/KintoneGlobal/svg/icon_search_black.svg) - Product Product![](https://blog.kintone.com/hubfs/KintoneGlobal/svg/icon_plus.svg)![](https://blog.kintone.com/hubfs/KintoneGlobal/svg/icon_back.svg) - Product ![](https://blog.kintone.com/hubfs/KintoneGlobal/svg/icon_plus.svg) ![](https://blog.kintone.com/hubfs/KintoneGlobal/svg/icon_back.svg) - [Intro to Kintone](https://www.kintone.com/en-us/intro/) - [Why Kintone](https://www.kintone.com/en-us/why-kintone/) - 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[![](https://blog.kintone.com/hubfs/2018%20S2/assets/kin-heart-white.png) ![](https://blog.kintone.com/hubfs/2018%20S2/assets/kin-heart-grey.png) ![](https://blog.kintone.com/hubfs/2018%20S2/assets/kin-heart-red.png) Business with Heart \<3](https://blog.kintone.com/business-with-heart) - [![](https://blog.kintone.com/hubfs/2018%20S2/assets/kin-heart-white.png) ![](https://blog.kintone.com/hubfs/2018%20S2/assets/kin-heart-grey.png) ![](https://blog.kintone.com/hubfs/2018%20S2/assets/kin-heart-red.png) Company + Product](https://blog.kintone.com/company-news) - Business with Heart \<3Operations for the Digital First Team - [Company + ProductLatest News from Kintone](https://blog.kintone.com/company-news) - [Business with Heart \<3Operations for the Digital First Team](https://blog.kintone.com/business-with-heart) ![](https://blog.kintone.com/hubfs/simplify_process_workflow_tool.png) [Workplace Productivity,](https://blog.kintone.com/business-with-heart/tag/workplace-productivity) # How to Simplify Workflows and Evolve Your Business Sep 27, 2016   |   by [Richard Su](https://blog.kintone.com/business-with-heart/author/richard-su) [Tweet](https://twitter.com/share) Creating good workflows, a process that a company uses to get things done, tend to be simple ones that boost productivity. Whether you're a business consultant or an office manager, learning how to simplify various processes will help you improve performance throughout a company and your team. Large, agile teams in particular require constant communication and collaboration. Much of the time spent on a collaborative project is spent communicating various pieces of information between members involved in the project. Things as simple as a status update for a task or a deadline date can get lost within email and other communication channels without centralized planning.   ## Recognize Bottlenecks and Inefficiencies Starting with one department, or even process at a time, makes it possible to determine initial inefficiencies and to recognize the bottlenecks. When you start to define visualize workflows, you can more easily discover steps that could be eliminated altogether, steps that could be carried out in parallel, and manual steps that could be automated. Analysis and visualization can be easily done in a few steps to determine what can be improved to increase efficiency. Testing and implementing new workflows is another story.  [Workflow management](https://www.kintone.com/solutions/workflow-management/)solutions, such as Kintone, can help you discover unforeseen problems well before a workflow is put into use. The best solutions take implementation a step further with automation tools that let you turn outdated, manual workflows into sleek workflows that support coordination, communications and multiple channels for notifications.   ## Automate Your Workflow Low-code application platforms are becoming a popular solution used by companies to automate many business processes with easy-to-use technology that saves time, money, resources and manpower that can be used elsewhere in the organizations. Whether it be a simple task assignment and approval, or a large complex workflow with multiple branches and user hierarchy dependencies, [low-code applications](https://www.kintone.com/no-code-enterprise-application-platform/) make it easy to modify workflows on the fly with limited or no IT resources. Mapping out and implementing a workflow on your own can help you immediately hone in on any problems within your organization so that you can improve the way your team operates.   **Learn how you can have an immediate impact on process improvement in this [free webinar](https://resources.kintone.com/drive-lean-process-transformation-with-low-code-business-apps?__hstc=43001978.ad5ae12e1b44d2ba5d41bbca4caf139c.1461195699179.1474568629904.1474933493861.384&__hssc=43001978.1.1475002403267&__hsfp=585763686&hsCtaTracking=94ef7dd2-22e4-42bd-93b1-88d5ce3a194f%7Cd0bd9721-4f54-467d-b6da-d17779aa245a):**  [![drive process excellence low code business apps](https://no-cache.hubspot.com/cta/default/1857320/7da3374c-5bab-47bc-b519-b18426c45025.png)](https://cta-redirect.hubspot.com/cta/redirect/1857320/7da3374c-5bab-47bc-b519-b18426c45025) [![Kintone Free Trial CTA](https://no-cache.hubspot.com/cta/default/1857320/a0c9f62e-cc45-42e5-ade0-913fa2ddcd53.png)](https://cta-redirect.hubspot.com/cta/redirect/1857320/a0c9f62e-cc45-42e5-ade0-913fa2ddcd53) [![](https://blog.kintone.com/hubfs/Richard-1.png)](https://blog.kintone.com/business-with-heart/author/richard-su) About the Author [Richard Su](https://blog.kintone.com/business-with-heart/author/richard-su) Richard is a sales engineer at kintone Recommended Posts Up Next [Overcome Productivity-Killing Email Habits With These 5 Tips](https://blog.kintone.com/business-with-heart/overcome-productivity-killing-email-habits-with-these-5-tips) Previous [3 Common Reasons Why People Love Low-Code Business Applications](https://blog.kintone.com/business-with-heart/3-common-reasons-why-people-turn-to-low-code-business-apps) [Back to Business with Heart \<3 Blog Page](https://blog.kintone.com/business-with-heart) ### Subscribe to Blog #### Recommended Posts [![Illustration of a woman at her desk picturing a request moving between three colleagues, with one item flagged as incomplete and a loop that sends the request back before it reaches approval.](https://blog.kintone.com/hubfs/Blog%20Files/workflow-intake-process-hero.webp)](https://blog.kintone.com/business-with-heart/workflow-intake-process) Improving Teamwork ##### Why Do Cross-Departmental Processes Break Before They Start? A purchase request reaches finance without a cost center. A new-vendor setup request reaches procurement without the vendor's tax ID. A customer escalation reaches engineering without the steps to reproduce the problem. In each case, the receiving team stops, ... [Read More »](https://blog.kintone.com/business-with-heart/workflow-intake-process) [![A billing reviewer compares an incoming case containing a service note and provider order against three required documents. The supporting report has no matching file in the case.](https://blog.kintone.com/hubfs/HC-S4%20-%20Hero%20-%20Document%20Handoff%20and%20Missing%20Report.png)](https://blog.kintone.com/business-with-heart/healthcare-document-tracking-how-to-know-whats-missing-before-handoff) Workplace Productivity ##### Healthcare Document Tracking: How to Know What’s Missing Before Handoff A billing reviewer opens a case marked ready and has to send it back. One supporting record has not arrived from the provider, and another has been received without anyone checking that it meets the requirement. The attachments are accessible, but the handoff ... [Read More »](https://blog.kintone.com/business-with-heart/healthcare-document-tracking-how-to-know-whats-missing-before-handoff) [![Illustration of a small-business operations team moving scattered spreadsheets, emails, and sticky notes into connected order, inventory, shipping, and employee records.](https://blog.kintone.com/hubfs/Blog%20Files/smb-operations-teams-connected-records-hero.jpg)](https://blog.kintone.com/business-with-heart/how-smb-operations-teams-manage-work-across-spreadsheets-email-and-separate-tools) Workplace Productivity ##### How SMB Operations Teams Manage Work Across Spreadsheets, Email, and Separate Tools SMB operations management runs on a mix of tools. HR has a spreadsheet it has kept for years. Approvals happen in someone's inbox. IT, finance, and facilities each work in systems built for their own jobs. Every one of those tools does what it was chosen to do... [Read More »](https://blog.kintone.com/business-with-heart/how-smb-operations-teams-manage-work-across-spreadsheets-email-and-separate-tools) [![Illustration of five people gathered around a single shared work record, each focused on a different part of it: its fields, its status, its approval, its comments, and its link to another record.](https://blog.kintone.com/hubfs/Blog%20Files/what-kind-of-software-is-kintone-hero.webp)](https://blog.kintone.com/business-with-heart/what-kind-of-software-is-kintone) Workplace Productivity ##### What Kind of Software Is Kintone? Ask five people what Kintone is and you can get five answers. One calls it a database. Another calls it a workflow tool. Someone in finance calls it "the approvals app." Someone in operations calls it "where the spreadsheets went." A developer calls it a platf... 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