--- title: Why You Need Departments & Groups in Kintone and How To Set Them Up description: Setting up Departments and Groups (or Roles) is beneficial when setting up app permissions, process management, notifications, or mentioning groups of people in comments. Instead of including each individual person, you can just add the entire department or group. Additionally, if an employee leaves the company, you won't have to go in and change any permissions. 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[![](https://blog.kintone.com/hubfs/2018%20S2/assets/kin-heart-white.png) ![](https://blog.kintone.com/hubfs/2018%20S2/assets/kin-heart-grey.png) ![](https://blog.kintone.com/hubfs/2018%20S2/assets/kin-heart-red.png) Company + Product](https://blog.kintone.com/company-news) - Company + ProductLatest News from Kintone - [Company + ProductLatest News from Kintone](https://blog.kintone.com/company-news) - [Business with Heart <3Operations for the Digital First Team](https://blog.kintone.com/business-with-heart) ![Kintone How To's](https://blog.kintone.com/hubfs/How%20To%20Blog%20Image/23.png) [Tips and Tricks,](https://blog.kintone.com/company-news/tag/tips-and-tricks) # Why You Need Departments & Groups in Kintone and How To Set Them Up Mar 15, 2021   |   by [Larissa Suguitan](https://blog.kintone.com/company-news/author/larissa-squires) [Tweet](https://twitter.com/share) Setting up Departments and Groups (or Roles) is beneficial when setting up app permissions, process management, notifications, or mentioning groups of people in comments. Instead of including each individual person, you can just add the entire department or group. Additionally, if an employee leaves the company, you won't have to go in and change any permissions. Simply add their successor to the group. ## **What's the difference between Departments and Groups (& Roles)?** When creating your Departments and Groups (or Roles), you'll notice they are located in different spots within User Administration. This is because they are setup a little differently and have a few different features associated with them. First, you'll want to setup your Departments and add each user into the appropriate Department. With Departments you can set them up with a hierarchy, add in Department Administrators to manage users profiles in their department, and setup Department Access Control to limit access to other users in different departments.  Groups allow you to dynamically add members. Once you have your Departments setup you can create Groups that add in members if they meet certain criteria, like belonging to certain Departments or having a specific [Job Title](https://get.kintone.help/hc/en-us/articles/115001506888-Managing-Job-Titles). You can even include people from multiple departments in a single group. Below you will find a visual on the differences between Departments, Groups, and Roles. ![Screen Shot 2018-10-05 at 11.43.31 AM](https://blog.kintone.com/hs-fs/hubfs/Screen%20Shot%202018-10-05%20at%2011.43.31%20AM.png?width=600&name=Screen%20Shot%202018-10-05%20at%2011.43.31%20AM.png) For a walkthrough on setting up Departments, Groups & Job Titles, check out the video below! Questions? We're happy to help! Visit [kintone.com/support](https://www.kintone.com/support).  [![Kintone Free Trial CTA](https://no-cache.hubspot.com/cta/default/1857320/a0c9f62e-cc45-42e5-ade0-913fa2ddcd53.png)](https://cta-redirect.hubspot.com/cta/redirect/1857320/a0c9f62e-cc45-42e5-ade0-913fa2ddcd53) [![](https://blog.kintone.com/hubfs/Customer%20Success/wDSC00110.png)](https://blog.kintone.com/company-news/author/larissa-squires) About the Author [Larissa Suguitan](https://blog.kintone.com/company-news/author/larissa-squires) Customer Success at Kintone Recommended Posts Up Next [365 Days Of Remote Work: A Lookback At What We’ve Learned](https://blog.kintone.com/company-news/365-days-of-remote-work-a-lookback) Previous [How to Add a New User to Your Kintone Subdomain](https://blog.kintone.com/company-news/how-to-add-a-new-user-to-your-kintone-subdomain) [Back to Company + Product Blog Page](https://blog.kintone.com/company-news) ### Subscribe to Blog #### Recommended Posts [![](https://blog.kintone.com/hubfs/AdobeStock_1035261718.png)](https://blog.kintone.com/company-news/build-your-ai-assistant-in-kintone) Digital Transformation ##### Build Your AI Assistant In Kintone Wouldn’t it be convenient to have an AI-powered chatbot that could answer questions about your app data in Kintone? For this use case, ChatGPT and other LLMs are promising, but not sufficient on their own. For consistently relevant results, retrieval of contex... [Read More »](https://blog.kintone.com/company-news/build-your-ai-assistant-in-kintone) [![](https://blog.kintone.com/hubfs/Zapier%20and%20Kintone%20integration.jpg)](https://blog.kintone.com/company-news/email-automation-kintone-zapier-1) Digital Transformation ##### Send Daily Emails to Closed Deals in Kintone via Zapier Often, we want to perform a series of actions on a set of business records. Our CRM database contains emails and other data we might need to process regularly. Whatever these records are (Deals, Leads, or Loans), we can use Zapier to perform a series of steps ... 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